“If you want to go fast, go alone; If you want to go far, go together.”

Linda Jacobs

Interim Executive Director

Nikki Dykstra

Administrative Director

Taylor Dolan

Education Director

AJ Westendorp

Programs Director

Ruben Silvas

Westside Boxing Director

Janette Anaya

Learning Coach

Jeremias Gaytan

Learning Coach

Velva Yonker

Learning Coach

Open Position

Programs Assistant

 

 

 

 

 

Administrative Director

Job Description 

Position: Administrative Director 

Status: Part Time; 24-30 hours weekly, flexible between 8:30am – 5:00pm 

Pay Range: $20 per hour 

Reports to:  Executive Director

Position Summary: The Administrative Director provides high quality administrative leadership to the front office through active participation in the office’s day-to-day operational functions.  They support the organization and staff in developing and maintaining policies and procedures, interacting with hospitality to our community, recording accurate records of donor giving and information, bookkeeping, maintaining personnel files, assisting in the onboarding of volunteers, and supervising office volunteers.  The Administrative Director is supervised by the Executive Director and works in partnership with the Associate Executive Director.  The Administrative Director will have a heart for the Kingdom of God, a passion for Christ and embrace the mission and vision of Escape YFGK (Escape Ministries). 

Position Responsibilities 

Administration 

  • Ensure a healthy and safe environment, ensuring office facilities, equipment and supplies are maintained 
  • Answer phones, welcome guests and direct people to the appropriate staff or resource.
  • Maintain adequate inventory of supplies and services (in accordance with the budget) to support the administration, operation, and programs for the organization 
  • Process volunteer applications, including background and reference checks 
  • Maintain upkeep of our website, Instagram, and Facebook presence in alignment with our marketing strategy to promote the great work that Escape is doing to inform, inspire and call to action our stakeholders. 
  • Process receipts, mailings and other information and ensuring they are distributed to the appropriate person or place. 
  • Secure and maintain contracts with vendors and suppliers. 
  • Maintain complete and accurate files on all employees and volunteers 
  • Monitor and implement policy and procedures for staff and volunteers and review regularly so that they reflect best practices for the ministry 
  •  

Fiscal Management  

  • Serve as the primary liaison with our outside accounting firm 
  • Monitor and record all expenses following approved accounting and basic bookkeeping procedures
  • Monitor staff schedules and timekeeping to ensure accurate payroll 
  • Monitor all donations and ensure they are recorded accurately in the donor database
  • Develop procedure for donations to be processed and accepted
  • Bank all donations - Prepare deposits/finances for weekly deposits- fleshed out more 
  • Submit all invoices and expenditures to accounting firm for payment and processing 
  • Prepare current account balances for each Board meeting 
  • Participate in development and implementation of annual budget  
  • Record and track expenditures of grant funds and assist in the reporting of the use of grant funds and their results. 
  • Record donor information into donor database (DonorView) and provide reports as requested.

Ministry Fleet Stewardship  

  • Create policy and procedure for ministry vehicle reservation and accident/incident reporting 
  • Ensure ministry vehicles are prepared with emergency/roadside kit, PPE equipment, sanitizer, First Aid and current registration and insurance information 
  • Ensure travel logs are in each vehicle with completed destination and mileage and turned in by designated time 
  • Maintain proper vehicle insurance and registration, updating tags and necessary documentation is in each vehicle 
  • Schedule routine maintenance and service of ministry vehicles 

Certification/Skills 

  • Education and experience in personnel management, supervision and bookkeeping 
  • Organizational skills in office and fiscal management  
  • Familiar with Ottawa County community structure and resources  
  • Ability to maintain a positive work culture 
  • Demonstrated proficiency in Microsoft Office, Microsoft Teams, Google Suite and Canva  
  • Competent in accounting software – preferably experience with QuickBooks 
  • Ability to work independently and to problem solve  
  • Commitment to respect confidential information of programs, staff, families, donors, vendors, and volunteers  
  • Ability to update websites and post current information
  • Able to pass background check and drug screening
  • Experience working with diverse populations and demonstrated ability for cultural competency 
  • Demonstrated ability to organize, direct, plan and manage multiple platforms 
  • Leadership skills and understanding of group dynamics, problem solving, decision making and delegation 
  • Ability to train, develop and supervise office volunteers 
  • Excellent organizational, written, and verbal communication skills 
  • Licensed and insured driver, with clean driving record and ability to drive a 12-passenger van 
  • First Aid/CPR certification (required within three months of hire date) 

DISCLAIMER: 

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job 

Application Process: Interested individuals are invited to submit their cover letter and resume to operations@escape-out.org .